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Block Management

Not all lettings and property managing agents offer a specialist block management service. Residential block and property management entails taking care of the day-to-day concerns that accompany owning a block of flats or houses on a private estate, navigating emergencies, managing finances, insurance, service charges, bank accounts and providing strategic advice for long-term maintenance; crucial for protecting the value of any asset.

The three key areas that we cover are;

1. General Management services include:

    • General advice on the property, reports on current matters, and attendance at AGM’s as required.
    • Maintenance of property records.
    • Property supervision, checking compliance with lease covenants and reporting on applications to assign, sub-let or alter
      property and liaising with solicitors.
    • Periodic property inspections and reporting on state of repair, decoration, use etc.
    • Day-to-day maintenance matters and minor redecoration of communal areas and paying outgoings.
    • Notifying the client of property insurance needs: preparing valuations, renewing policies, revising cover or handling claims.

2. Rent Collection, Financial and Accounting services include:

    • Collection of ground rents, service charges and other property income and liaison with clients and solicitors on
      collection of arrears.
    • Management of funds in separately held accounts.
    • Preparation of annual income and expenditure reports as well as budget compliance accounts.
    • Identifying/paying expenses for suppliers, insurers, contractors, staff and consultants.

3. Management of Service Charge services include:

    • Arranging and reviewing contracts to fulfill all landlord obligations to tenants.
    • Employing and supervising staff, on behalf of the landlord.
    • Appointing specialist consultants for structural alterations, plant and machinery repairs and etc.
    • Authorising invoices and payment of all outgoings.
    • Preparing annual budget costs and statements of projected income and expenditure.

Additional Services:

    • Specifications and tenders for major works requiring Section 20 notices, applications to assign, alter or underlet, provision
      of Company Secretarial services and Health and Safety issues.
    • Preparation of year end accounts or submission of data to independent accountants for preparation of these accounts.
    • Forming of Block ‘not for profit’ management Company.

Visiting the Property

    • Visits – underpin our commitment to meeting our customers’ needs, ensuring efficiency when resolving problems and
      undertaking management-related tasks.

Please click here to see our Block Management Fees.

5 Hound Street, Sherborne, Dorset, DT9 3AB           t: 01935 852 175